Trust Administrator (Finance)

Ref: SCH-FM-0366 20 day(s) remaining

Establishment: Fairfax MAT Location: Smiths Wood Academy Salary: Actual salary Term time plus 2 £24,737-£25,975 FTE £28163.00 - £29572.00 Department: Finance Job Type: Full Time

Closing Date: 10/01/2025 08:00 Interview Date: TBC Start Date: ASAP

Additional Information

Contract Type: Permanent Contract Term: TTO Plus - Term time only plus weeks Hours per Week: 37.00 Weeks per Year: 47.800 Pay Grade: SC4 13-16

The Role

We have a fantastic opportunity for an experienced Administrator to join our Central Finance Team to provide key support to the wider Finance team.

We are happy to talk about flexible working for the right candidate.

This post could be term time only plus 2 weeks, or an all year round post if appropriate.

Please note this role is based at:

Smith’s Wood Academy

Windward Way

Smith’s Wood

Birmingham

B36 0UE

Main responsibilities of this role include:

Being the first port of call for all incoming queries, verbal and in writing, and respond to these where appropriate or escalate these to the relevant colleague as necessary
Proactively building, developing and maintaining relationships with key stakeholders across the business
Inputting of standing information to Trust’s Finance system (suppliers, debtors) in accordance with procedures
Processing of Purchase Orders from requisitions, accurately and in accordance with agreed authorisation and timescales in accordance with procedures
Processing and matching invoices to Purchase Orders
Liaising with Trust staff for completion of finance admin task
Working with peers to resolve any issues
Proactively find solutions to move our function forward

The ideal candidate will have the following knowledge and experience

Knowledge of Iris Financials and Procurement
Purchase Ledger experience
Previously worked in Finance Education

However full training will be given to candidates without this experience.

Fairfax Multi-Academy Trust (FMAT) is an Educational Charity committed to enriching the lives and transforming the futures of our children. Our vision is that every child, regardless of their background, within the Trust will attend an Academy that offers an outstanding quality of education.

Fairfax Multi-Academy Trust is committed to the safeguarding and welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will therefore be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS) as well as providing evidence of qualifications.

This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of[1]offenders-act-1974

Benefits

Other
Cycle to Work
Employee Assistance Programme
Green Car Scheme
Perkbox Discount Platform	Discounts on a variety of online and high street stores, supermarkets and more
Perkbox Wellness Hub	A variety of wellness content to proactively support your heath and wellbeing
Salary sacrifice in relation to Technology

Qualifications

Qualification Title	Grade
5 GCSEs including Maths and English (grade 4-9) or equivalent		Essential

Skills

Personal Attributes
Ability to work effectively within a team environment	Desirable
Ability to build and maintain effective working relationships with colleagues, parents and students	Desirable
Relevant Experience
Experience of administrative or secretarial work	Desirable
Experience of working front of house/reception	Desirable
Experience of working in a team	Desirable
Experience of dealing with sensitive and confidential student information	Desirable
Relevant Skills
Ability to communicate effectively with a wide range of stakeholders using a variety of media	Desirable
Good time management skills and ability to meet deadlines	Desirable
Ability to use ICT and other specialist equipment and resources	Desirable
Ability to hold difficult conversations confidently and effectively	Desirable
Ability to use software, spreadsheets, databases and other packages effectively	Desirable
Experience/Knowledge
Experience of using the Microsoft Office suite to intermediate level or above	Desirable